ICS Vacancies

Publications and Marketing Assistant



Publications and Marketing Assistant


38 St Mary Axe, City of London, EC3A 8BH


Publications Manager


Commercial Team, Technical Team, External Freelancers and Suppliers


£24,000–£28,000 per year plus benefits



The International Chamber of Shipping (ICS) is the global trade association for the maritime transport sector, which moves about 90% of world trade. ICS works closely with its membership of national shipowners' associations (in Asia, Europe and the Americas) whose member shipping companies operate over 80% of the world's merchant tonnage. Established in 1921, ICS is concerned with all regulatory and trade policy issues that may affect international shipping.

As well as representing the interests of shipowners and operators at bodies such as the International Maritime Organization (IMO) and the International Labour Organization (ILO), ICS also produces maritime publications that help support safe and environmentally-responsible operations, such as the Bridge Procedures Guide and the Guide to Ship/Helicopter Operations. ICS also produces free publications to guide the industry on topical issues, such as COVID-19 and greenhouse gas emissions. As well as writing the books, ICS is also a publisher and together the publications team are responsible for the whole lifespan of a book, from initial proposal to publication and beyond.

The Publications Assistant will help the Publications Manager deliver publications to market and support the free resources produced by the wider ICS team. Responsibilities include proofreading and quality control of publications, keeping track of deadlines, managing freelance designers and administering marketing campaigns. This would be an ideal second job in publishing for a creative and conscientious person with a keen eye for detail and excellent coordination skills. The job offers exciting opportunities to develop skills across a broad range of publishing tasks and play an important part in delivering an end product of real value.


  • Provide support to the Publications Manager and represent the department in the Publications Manager’s absence.


· Set up drafting group meetings, book rooms, coordinate invitations and responses and arrange refreshments.

· Proofread and quality control (working with checklists) of free resources and publications.

· Coordinate reviews and collate feedback.


· Coordinate graphics, typesetting and design with external freelancers.

· Typeset simple publications and marketing material (flyers, etc) using templates.

· Sourcing images for publications.


· Keep the ICS publications website and marketing database up to date.

· Send out marketing campaigns (email and social media, e.g. LinkedIn/Twitter).

· Keep track of mailing schedules, create mailings from templates and make sure they are sent to schedule.

· Create PowerPoint marketing packs for publications.


· Ad hoc research projects, e.g. researching leads for publications, under guidance of the Publications Manager.

· Keep track of deadlines and chase where necessary, to ensure publications and marketing schedules are maintained.


· Very high standards of English literacy and grammar.

· Meticulous attention to detail.

· Excellent communication skills.

· Organised and able to prioritise and manage own workload.

· 1+ years’ experience in a publishing environment.

· Flexibility.

· Creativity, confidence and an eagerness to grow in the role.


Experience of the maritime or policy sectors.


Adobe InDesign.

MS Suite: Word, Excel, PowerPoint.


Send your CV and a single-page covering letter explaining why you are suitable for the job to emily.yates@ics-shipping.org by Friday 6 November 2020.

Successful applicants will be contacted within three weeks of the closing date.

Employment Affairs Officer  


Director of Employment Affairs


Provision of support to the Employment Affairs Department


The successful candidate will be responsible for providing daily administrative and technical support to the Director of Employment Affairs to support her work with the ICS Labour Affairs Committee and with member associations.

In the current COVID 19 climate. ICS is working hard to support our members and the wider shipping community to provide up to date support, guidance, recommendations and information for shipowners, seafarers and governments. This is requiring the full time focus of the Director of Employment Affairs to handle these complex issues.

Support will be needed over the coming 12 months to support the additional workload of the Director of Employment Affairs and in addition some work areas which have been neglected in the last few months :-

  • Development of International Medical Guide for Ships
  • Preparations for the ILO STC meeting 2021 provisionally scheduled for April and September 2021
  • Preparations for the ILO Minimum Wage Meeting 2021 scheduled for 2021
  • Preparations on matters relating to abandonment, covid and fair treatment for IMO Legal Committee.
  • Projects to be started in support of the Diversity and Women in Shipping Panels
  • Work to liaise with IMO and ILO on SCAT and abandonment cases
  • Issuance of basic circulars to LAC members
  • Ability to conduct desk top research and to produce succinct relevant reports.
  • Act as assistant secretary to:
            · Labour Affairs Committee
            · Diversity Panel
            · Women in Shipping Panel
  • To maintain appropriate contact with ICS members regarding above committees and panels and subsequent issues
  • Represent ICS as required including at appropriate ILO meetings
  • Involved in the drafting/review process for various ICS publications
  • Provide support on Covid 19 related matters
  • To provide other assistance as and when required


  • In conjunction with other ICS staff, support the 3 above committees and panels and support as required other ICS/ISF committees, sub-committees and panels through:
  • Preparation of appropriate meeting papers and reports, follow up actions
  • Develop ILO submissions as appropriate
  • Assist in preparation of ICS briefs and reports prior/following various ILO/ IMO meetings
  • Provide reports/input as required to support wider ICS role
  • Responsibility for review/production process of agreed ICS publications.
  • Support role in external related fora – i.e. WMU liaison
  • Attend ICS members internal meetings on request


  • ICS representation as required ECSA, ISWAN etc
  • Deputise for Employment Affairs Director at meetings if necessary


  • Experience in a previous HR role would be advantageous or experience as a policy advisor in another organisation. 2 – 3 years experience preferable
  • CIPD Qualified or part Qualified
  • Degree Qualification in a business discipline
  • Or extensive HR experience without a degree
  • Ability to speak other languages would be helpful but not essential
  • Strong administrative skills and ability to use a variety of computer packages and ability to utilise e room technologies.
  • To be based either from home or in the office for an initial fixed term contract of 12 months. Candidates who wish to work flexible hours will be considered.
  • The candidate may be a self employed HR advisor or somebody wishing to work on a part/short time basis.
  • Sourcing could be either from advert through CIPD or via local branch of CIPD


  • Responding to members’ and professional partners requirements through circulars, advice and guidance and in-house/external meetings.
  • Production of specified publications as part of publications business plan.


If applying directly to ICS, applicants should include a C.V. and single page letter of application. These should be forwarded to natalie.shaw@ics-shipping.org.
  • International Chamber of Shipping
  • 38 St Mary Axe, London
  • EC3A 8BH